The scheduling of calibration intervals can be done by usage rate or by time. Calibration limits may be set, e.g. balance weights, and actual calibration results checked automatically against these limits. Out of limit results will be flagged and the instrument status changed to unavailable, if required.

Comments can be recorded in result entry as in Matrix Gemini LIMS.

The scheduling of routine maintenance/inspection intervals may be managed according to manufacturer’s recommendations. The recording of all faults, breakdowns and non-routine occurrences can also be accommodated. Each record shows time, date, user, description of the problem and the department where equipment was in use (the latter point is particularly relevant to portable or ‘signed-out’ items).

Comments can be entered for each maintenance event. Maintenance costs to cover contracts and nonscheduled events, including the cost of spares (and maybe consumables), may be entered to allow the tracking of running costs for each instrument.

A standard set of reports is supplied with ICMS. The following are included:

1.  Instrument list – provides an instrument inventory together with calibration and maintenance schedule
2. Calibration list – list of instruments due for calibration over the next ‘x’ days
3. Maintenance list – list of instruments due for a maintenance event over the next ‘x’ days
4. Overdue calibrations & maintenance events
5. Unavailable instruments
6. Instrument labels

Additional reports may be developed using Crystal Reports Professional or other ODBC compliant reporting tools.