Instrument Calibration & Maintenance System
Ensures your laboratory equipment is valid and available
Ensures your laboratory equipment is valid and available
The Instrument Calibration & Maintenance System (ICMS) keeps a record of all instruments within a laboratory, a history of maintenance events for audit purposes and helps to ensure only properly calibrated and maintained instruments are available for use
Spares & Consumables
Instrument/equipment record screens include enough fields to accommodate, for example, code, description, class, serial number, property number, manufacturer, model number, supplier, current location, manual location, responsible user, telephone number of user, warranty information and support contract price (with tracking of renewal dates). Component level tracking e.g. for HPLC system, is also possible.
Lists of spares and consumables with current part numbers, suppliers and costs can be added and linked to the appropriate instrument/equipment record as needed.
Calibration & Maintenance Schedule
The scheduling of routine maintenance/inspection intervals may be managed according to manufacturer’s recommendations. The recording of all faults, breakdowns and non-routine occurrences can also be accommodated. Each record shows time, date, user, description of the problem and the department where equipment was in use (the latter point is particularly relevant to portable or ‘signed-out’ items).
Comments can be entered for each maintenance event. Maintenance costs to cover contracts and nonscheduled events, including the cost of spares (and maybe consumables), may be entered to allow the tracking of running costs for each instrument.
Reporting
A standard set of reports is supplied with ICMS. The following are included:
- Instrument list – provides an instrument inventory together with calibration and maintenance schedule
- Calibration list – list of instruments due for calibration over the next ‘x’ days
- Maintenance list – list of instruments due for a maintenance event over the next ‘x’ days
- Overdue calibrations & maintenance events
- Unavailable instruments
- Instrument labels
Additional reports may be developed using Crystal Reports Professional or other ODBC compliant reporting tools.
